Q&A: Amending the Rules Sans Vote?

Q. Can a board change house rules without a vote? Our condo declaration states no pets in or on any property of the condominium without approval of the board in writing. The house rules were changed from no pets to pets allowed and two per unit by the board without a vote or meeting. Can this be done without having a vote?

                                      —Is This Right?

A. “New Jersey condominium boards are mandated by state laws and regulations to act publicly in a transparent fashion, and a rule amendment must be adopted in an ‘adequately noticed’ meeting open to attendance by unit owners,” states attorney Matthew Z. Earle of the Hackensack law firm Kates Nussman Rapone Ellis & Farhi, LLP.  

“According to N.J.S.A. 46:8b-14, a condominium association, through its board, shall be responsible for acting to adopt, amend, repeal, distribute, and enforce house rules. Generally speaking, in order for a board to act (such as adopting or changing a rule) the proposed action must be approved by a majority of the board present at a board meeting wherein a quorum is present.

“In addition, the board action must be taken at an ‘adequately noticed’ meeting open to attendance by unit owners. N.J.S.A. 46:8B-13 of the New Jersey Condominium Act and N.J.A.C. 5:20-1.1 of the state regulations state that, with a few exceptions, all binding votes of the board must be taken at an ‘adequately noticed’ meeting open to attendance by unit owners. N.J.A.C. 5:20-1.2 states that ‘adequate notice’ means written notice, together with agenda, given at least 48 hours in advance of a board meeting by: (1) posting the notice prominently at a place in the community that is accessible at all times by owners (such as the lobby); (2) sending it to two newspapers (although it does not have to be published); and, (3) filing it with the person responsible for administering the affairs of the association (i.e. the secretary or property manager). 

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2 Comments

  • so do board members have to let everyone vote on new rules and rule changes? instead of making the changes without the communities input? is this also true in mi.? our board makes new rules all the time with out our knowledge til they make them. i asked at an open meeting and was told then we'd have to have votes all the time. the board suddenly closed the meetings to us except the yearly one we're allowed to go to. thank you!
  • In the state of New Jersey common interest community boards can only take binding votes in meetings open to the membership. Exceptions to this are matters involving collection/delinquencies, personnel matters, matters involving legal issues, or matters that involve personal/private information regarding specific members of the association. Your docs, Master Deed, By-Laws, should define those things that require a vote of the entire membership as opposed to those items that only require the vote of the members of the board.