Delegate, Delegate, Delegate The Importance of Board Committees

 Read any of the major business publications or websites and you’re bound to find articles on the importance of delegating. It’s one of the most fundamental skills for a successful business owner to have. A  simple Internet search finds scores of tips for CEOs and smaller entrepreneurs  alike on how to delegate more effectively. Running an association isn’t quite like running a Fortune 500 company, but the concept of delegating tasks  works just as well with a board of directors for a homeowners association as it  does for a titan of industry or finance.  

 A Committed Effort

 Boards of directors are small teams of volunteers with a lot of work to do. They  often need help and that’s where delegating to a committee comes in. A committee is a group of volunteers  that focus on a particular issue at hand. They are run as a mini-board, where a  chair is elected, topics are discussed and minutes are reported. They take  those minutes to the board. How many committees an association has and their  responsibilities will vary from property to property, as will the committee  size. Most commonly, the larger the association, the more the amount of  committees the board will create. Ultimately, it’s the board’s responsibility to create the number and type of committees and help to define  their purpose.  

 Once a board creates a committee and decides its mission, it's time for recruitment.  According to Elaine Warga-Murray, managing partner of The Regency Management  Group, LLC in Howell, that's when the board's selection process comes into  play.  

 “Committees should be appointed by the board, even if volunteers are solicited,” Warga-Murray says. “The volunteers should be interviewed to identify their agenda and their  willingness to participate in accordance with the intent of the committee. The  entire community should know what each committee is doing and what they have  accomplished. This helps other members understand how they participate and  encourages members to want to be a part of a productive group.”  

 Strong, well-organized committees are a boon to a busy board and manager and  offer residents an opportunity to get involved in their community. Aside from  the usual suspects—budget, landscape and maintenance committees—committees can also include a communications committee that shares news and  events with residents, nominating committee that interviews prospective  residents and a neighborhood watch committee that makes sure the property stays  safe and protected. While committees, by their nature, exist to assist the board, they also strive to  optimize the community experience for all owners.  

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