Doing Board Business via E-mail Drop Me a Line

When was the last time you wrote an actual letter? With the birth and rising popularity of e-mail over the past 10 years or so, most people would rather just jot off a quick computer note to someone rather than taking the time to put pen to paper and wait for the mail.

E-mail is used these days for all types of correspondence—everything from birthday cards to complaints to making travel arrangements. In fact, even phone calls are being replaced by e-mails on a regular basis.

Board members of condo and co-op associations lead busy lives, so it's only natural that e-mail is becoming a preferred method of keeping in touch. Using e-mails to communicate with other board members can save time and even be more efficient than a phone call.

Of course, it's important that association directors uphold their fiduciary duty and maintain a sense of propriety and ethical conduct in carrying out the association's business. If board members and managing agents use e-mail as a communication tool, it's also important to ensure that those ethics carry over into their electronic messages and memos, too.

Board members might have the urge to e-mail everything, but most attorneys believe that they should be careful about what is exactly sent and take out any personal information.

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Comments

  • Other than personnel issues and legal matters are board emails in the public domain. Can a Board member disclose an email to a non board member?